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Kids: Policies and Procedures


Calvary Church is committed to providing a healthy, safe and secure environment, where our Calvary Staff and those who serve in this ministry are committed to loving and spiritually nurturing the children of Calvary Church.

Policies and Procedures

Check-In: To check your child into his/her classroom:

  • Affix one name tag to the child
  • Give one name tag to the Calvary Kids classroom volunteer who will use it to create a class roster and record attendance
  • Retain the parent or guardian tag to complete our check-out procedures

Check-Out and Child Release: The name tag issued upon check-in must be presented in order for a child to be released. Children birth through fourth grade will be released only to a parent or another responsible guardian grade or older. If a tag is lost, a Calvary Staff member will verify a parent’s ID and release the child. A Team Leader will collect classroom attendance sheets and give them to a Calvary Staff member.

Summoning Parents: Calvary Kids uses a visual paging system to notify parents should the need arise. Team Leaders will follow the directions on how to use the paging system, which is located on the paging system box in Room 127. Parents are notified through the use of a digital number display box, which is located in the sanctuary under the baptistery. The number displayed will match the number on the child’s tag issued at check-in. If a parent is attending an Adult Sunday Class, a Team Leader or Calvary Staff member will go to the assigned class to summon the parents personally. Parents must present a name tag in order for the child to be released.

Illness and Infection Control: To help protect children, families, and those who serve in Calvary Kids, we do our very best to maintain clean and healthy classrooms through regularly scheduled cleanings. In addition, we follow the recommendations of the American Academy of Pediatrics which state that a child stays home if any of the following symptoms are present:

  • fever, vomiting, diarrhea (within previous 24 hours)
  • any skin infections or rashes
  • lice
  • any communicable diseases – two weeks after symptoms have subsided
  • pink eye or other eye infections
  • croup
  • green or yellow discharge from the nose
  • sore throat

Volunteers: Volunteers play a vital role in helping Calvary Kids fulfill our mission to be a welcoming family and a community that strives to glorify God in everything we do. To accomplish this, volunteers must complete an application and screening process. This includes:

  • Application
  • Background Check
  • Interview by Calvary Staff member
  • Signed Volunteer Covenant
  • Tour
  • On-going mandatory training

Once a volunteer is approved to serve in Calvary Kids, they are issued a lanyard and nametag that should be worn at all times while serving. All volunteers that are in a leadership or teaching role must be a member of Calvary Church. If you are interested in becoming a Calvary Kids volunteer, please reach out to a Calvary Staff member who can help you begin the process or email us at

General Classroom Guidelines:

  • At least two volunteers shall be present in every classroom. One volunteer must be an adult, age 18 or older.
  • Volunteers in one classroom may not all be from the same family.
  • Volunteers in one classroom may not be just males.
  • In nursery and preschool classrooms, males are not permitted to change diapers or take children to the bathroom.
  • In every classroom, males are not permitted to have children sit on their laps.

Adult to Child Ratios: To provide a safe, caring environment that is conducive to learning, children are supervised by at least two people, one of whom is an adult age 18 or over. In addition, Calvary Kids follows the following adult to child ratios in our nursery and preschool classrooms:

  • Birth through seventeen months: 1:2
  • Eighteen through Twenty-three months: 1:3
  • Twenty-four to Forty-one months: 1:4

Care Plans: Calvary Kids is a place where everyone with varied abilities will experience and learn about the life-changing love of Jesus Christ. Care plans are developed in partnership with parents, children, and volunteers. Once a need has been identified and observed by a Calvary Staff member, the care plan may include accommodations and/or supports in various forms. The information in a Care Plan will only be made available to those volunteers who need to know in order to care properly for the child.

Snack Policy: Snacks are served to students aged kindergarten and younger. Cheerios are the only snack served, as Cheerios are peanut, gluten, and dairy-free. No outside snacks are accepted unless a care plan has been created with the Care Plan Coordinator.

Bathroom and Diaper Policy: Child-only bathrooms are located near the check-in area. No one over the age of 13 is permitted to use these restrooms. If children require assistance from a parent or guardian, please use the Family Restroom, which is also located near the check-in area. Adult restrooms are located at the top of the stairs. Age-specific guidelines are as followed:

  • Nursery and Preschool:  Located within several classrooms is a bathroom that includes a changing table as well as child-sized toilets and a sink.
    • Only females may take a child to the bathroom.
    • Limited assistance will be given only if the child asks.
    • If a child is soiled and further assistance is needed, a parent will be summoned.
  • Elementary:  Children are escorted to the child-only bathrooms by a volunteer. The volunteer waits in the hallway outside the bathroom and escorts the child back to the classroom. Volunteers do not enter the restrooms.